糖心传媒

POSTERS

Poster: Space for posters will be set up at the conference venue for the duration of the conference. We aim to showcase posters in a prominent area in order to increase their exposure. Please put your poster on display by Wednesday lunchtime and consider using breaks to stand beside your poster to engage with audience. You may also want to also distribute handouts to the delegates with key information about your study and your contact details.

Poster preparation instructions:

• In your poster, please address the questions posed by the sub-theme to which you applied to: /baice-conference-2024/conference-theme-sub-themes
• Poster sizes can be: A1, A2 or A3 (landscape or portrait)
• Include a short title that draws interest
• Include your name, institutional affiliation, acknowledgments of funder(s) and any other acknowledgements
• Use a consistent and clean layout
• Use clear text, short sentences, and avoid jargon, acronyms and unusual abbreviations
• Use bullets, numbering, and headlines to make it easier to read
• Use graphics, colour, and fonts effectively so the text can be read from about 2 meters away
  • Avoid detailed tables
  • Do not exaggerate colours
• Word count of about 300 to 800 words
• Think about the most important and interesting finding from your project.
• Don鈥檛 overload your poster.

SPEAKER INSTRUCTIONS

SUBMISSION DEADLINE FOR PRESENTATIONS 19^th AUGUST VIA EXORDO

In ExOrdo, please ensure that all presenters are shown as presenters, if they are not, they will not appear in the programme listing. Please ensure that you have uploaded your presentation to ExOrdo by 19^th August, this will enable presentations to be uploaded to the presentation computer in the conference room in which you are presenting.

• Please arrive at the conference room 10 minutes before your session starts and let the Session Chair know that you are there.
• If you have not uploaded your presentation to ExOrdo in advance you will need to bring the presentation on a USB stick and upload the presentation on the presentation computer before the session starts.
• We kindly ask you not to change any settings on the laptop as this may have consequences for others in the next session.
• You will not be able to use your own laptop as there may be consequential risks that plugs will not be put back correctly for the next person.

General recommendations

• Prepare the presentation preferably using PowerPoint or PDF. Make your slides accessible!
  • Use a minimum font size 24 for all slide text.
  • Use simple, sans serif fonts (e.g., Arial, Verdana, Helvetica) that can be easily read by most individuals.
  • Keep the layout simple and clear.
  • Avoid 鈥榗rowding鈥� slides with too much information.
  • Use high contrast colours.
  • Limit the number of visuals on the slides. Make graphics as simple as possible. Add brief descriptions to images that you use.
  • If you use a video or audio, describe it briefly before you play it.
• Each presentation is allocated the maximum of 15 minutes and each quick fire 鈥� 5-7 minutes. Please do not exceed the allotted time 鈥� the Session Chair will have to cut your presentation at this mark to allow enough time to the other presenters and Q&A. For symposia the presentations should be between 30-40 minutes in total to allow time for discussion and reflection.
• Members of the audience may want to live tweet and/or take photographs to post on social media of you and your presentation. Advise your Session Chair if you do NOT want to participate in this.
• Please consider writing a blogpost based on your presentation to be posted on 糖心传媒 website together with your slides.

INSTRUCTIONS FOR CHAIRS 

Thank you for agreeing to chair a session at the UKFIET conference. We provide some useful instructions to support a smooth progress of the session.

Before the conference 

• Kindly check which session you are to chair 鈥� date, time, room.
• Ensure there are no scheduling clashes with your other commitments. Please notify the Conference Organiser Sarah Jeffery (sarah.jeffery@baice.ac.uk) if you cannot serve as session chair.
• Check the sub-theme description of your session and the list of presenters and their topics.

Before the session 

• Arrive at the room of the session 10 minutes prior to the start of the session.
• Confirm the attendance of each presenter and check that you pronounce their names correctly.
• The first two sessions on Tuesday are 75 minutes and are either symposia or have 2 or 3 papers. All other sessions (Tuesday 4pm onwards) are 90 minutes and are generally either symposia, 3 or 4 papers, or 5 quick fire presentations. Depending on the number of presentations, discuss with the presenters the time allocated to each presentation and Q&A. Typically, presenters in most paper sessions will have between 10-15 minutes to present and 10-15 minutes for Q&A, i.e. 20 or 30 minutes in total depending on the number of papers. In quickfire sessions please discuss with presenters how they would like to manage the time.
• Get familiar with the venue and equipment. If there is any issue with the technology, alert student volunteers of any problems.
• Ensure that all presentations are uploaded to the presentation computer.
• Agree on the signs you will show them to inform them about timing. You will be given cards to let presenters know about time left 鈥� e.g., two-minute warning.
• Members of the audience may want to live tweet and/or take photographs to post on social media of you and your presentation. Check if any presenters do NOT want to participate in this.

During the session

• Start the session on time and don鈥檛 wait for late comers.
• Welcome everyone, announce that you鈥檙e the Session Chair, and briefly introduce yourself to the audience: your name and affiliation.
• Explain time allocation 鈥� please be clear with the presenters that they can鈥檛 use more time than what is allocated to them. While it may be considered impolite to interrupt them, in order to show respect to all presenters, we encourage you to make it clear to the presenters that you will interrupt them when their time is up.
• Let the audience know which presenters do NOT want their photos or any information about their presentation posted on social media.
• Ensure all presenters are treated with professional courtesy.
• At the beginning of each presentation, introduce the presenter(s) and their title.
• Ensure that each presenter adheres to the time limit and keep strictly to the time guidelines. If a presenter does not leave time for questions, please proceed immediately to the next presentation, without Q&A. (Alternatively, you can have all presentations first and Q&A at the end 鈥� however, we still encourage you to do 1-2 questions for each presenter after their presentations).
  • Write down the start and finish times of presenters throughout the session. Or prepare a timetable for yourself to refer to during the session.
  • If you have indicated to the presenter that their time has expired but they do not conclude within a minute or so, you can stand up to indicate that closure is needed. If the presenter tries to continue, press them to finish, for example by saying 鈥淐an you please come to your conclusion?鈥�
• Take notes on every talk as you may need your notes to ask questions yourself. Consider preparing your own questions.
• Start applauding the presenters when the talk is over to let the audience know it鈥檚 time for clapping.聽
• At the appropriate time, announce that the floor is open for discussion and remind attendees of the structure (one question鈥恛ne answer, collected questions and then a period of extended answers, etc.).
  • Let the audience know that their questions and/or comments should be short to allow time for others to engage with presenters.
  • Ask audience members to include their names and affiliations when they ask their questions.
  • Make sure you are the one who selects the next questioner. It is difficult for you to keep things on time if the presenter is in control of taking questions.